South Central Chapter of the Medical Library Association records

Design ink drawing of poster or program cover for annual meeting in Houston, TX. Design by Gordon...

Identity elements

Reference code

IC 036

Level of description

Collection

Title

South Central Chapter of the Medical Library Association records

Date(s)

  • 1966-2018 (Creation)

Extent

21.5 cubic feet (40 boxes)

Name of creator

(1970-)

Administrative history

The South Central Chapter of the Medical Library Association has its roots in the Texas Council of Health Science Libraries, which was formed in 1966 in an effort to make the collections of the state’s health science libraries more accessible to all health professionals. A group of doctors and other interested individuals met to discuss the possibility of creating a regional organization to serve this purpose. This was to be considered the first meeting of the TCHSL. The second meeting was held in 1966 at the Jesse H. Jones Library Building in the Texas Medical Center in Houston. In 1967, TCHSL asked the National Library of Medicine to fund a regional medical library to serve Arkansas, Oklahoma, New Mexico, Louisiana, and Texas. The proposal was accepted and in 1970 the South Central Regional Medical Library program began.
In 1970, a consideration was made to change the group to one with an affiliation to the Medical Library association. In 1971 in was proposed that membership be extended to “all health-related institutions and their staffs”. In 1972 the head of TCHSL contacted MLA members in the five-state area served by the SCRML looking for support in creating a new MLA chapter for the region. A meeting a month later in Houston proposed to a) dissolve the TCHSL with the understanding that it would be reformed as a new chapter of the MLA, b) keep unspent monies in escrow until said group was formed, c) appoint a committee comprising members of both past and new board to oversee the formation of said group. Jean Collier, president of the TCHSL resigned in preparation for the formation of the new group.
However, many of the members of TCHSL, especially in Louisiana and Arkansas, were already members of the Southern Chapter of MLA and were apparently not eager to make the change. When the proposition was put to a vote of TCHSL members, though, the majority was just enough that the petition to the MLA was approved. An organizational meeting for the new chapter was held in Little Rock in 1973; the tipping point for approval of the new group seems to have been that meetings would be closer than meetings of the Southern Chapter. The new group was named the South Central Regional Group. Due to some conflicts within the existing bylaws, Louisiana did not officially join the SCRG until 1982. The SCRG name was replaced by South Central Chapter in 1988 to better reflect the group’s position as an MLA affiliate. Annual meeting locations rotate among the five states.

Content and structure elements

Scope and content

The South Central Chapter of the Medical Library Association records (SCC/MLA) contain organizational history, photographs, bylaws, reports, policies, annual meeting records, executive board records, meeting minutes, committee documents, local arrangements materials, membership directories, procedure manuals, newsletters, oral histories, and digital media. The collection documents the activities, people, membership, leaders, and committee work of the SCC/MLA, a professional organization of medical librarians and libraries. Materials also include records related to the Hospital Library Interest Section, Texas Council of Health Libraries, and South Central Academic Medical Libraries (SCAMeL) Consortium. The collection consists of 39 boxes and equals 20 cubic feet with more materials added annually. Materials are in good condition.

System of arrangement

Conditions of access and use elements

Conditions governing access

Open for research. Some materials are restricted, especially financial documents.

Physical access

Materials are in good condition.

Technical access

Conditions governing reproduction

Copyright restrictions may apply. Permission to publish must be granted by the organization, South Central Chapter of the Medical Library Association.

Languages of the material

  • English

Scripts of the material

Language and script notes

Finding aids

Box- to folder-level inventory is available

Generated finding aid

Acquisition and appraisal elements

Custodial history

Deed-1

Immediate source of acquisition

The Houston Academy of Medicine, Texan Medical Center, and the South Central Chapter of the Medical Library Association.

Appraisal, destruction and scheduling information

South Central Chapter of the Medical Library Association must approve disposal of any material.

Accruals

Annual accruals are expected for this collection.

Related materials elements

Existence and location of originals

Existence and location of copies

Related archival materials

Related descriptions

Notes element

Specialized notes

  • Citation: South Central Chapter of the Medical Library Association records; IC 036; John P. McGovern Historical Collections and Research Center, Houston Academy of Medicine-Texas Medical Center Library. Please cite the box and folder numbers where appropriate.

Alternative identifier(s)

TARO

00094

Description control element

Rules or conventions

Sources used

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Accession area