Friends of the Texas Medical Center Library records

Identity elements

Reference code

IC 090

Level of description

Collection

Title

Friends of the Texas Medical Center Library records

Date(s)

  • 1960-2017 (Creation)
  • 1960 - present (Creation)

Extent

10 cubic feet (16 boxes)

Name of creator

(1960-)

Administrative history

The Friends were incorporated in 1960 to “assist in the development, improvement, and expansion of facilities, services, and functions of the Texas Medical Center Library, and to support its administration. It shall be the purpose of the organization to secure gifts and bequests and provide funds for books, journals, rare books and manuscripts, and whenever possible for library equipment, lectureships, and scholarships, and for any other purpose which would be beneficial to the” Library. The collection was donated by James Greenwood III, who is apparently the son of James Greenwood, Jr., MD, who has a small collection in the TMC Library archives.

Content and structure elements

Scope and content

This collection consists of the records of the Friends of the Texas Medical Center Library, beginning with the organization's incorporation in 1960. There are materials relating to the Friends Board and administration, fundraising and gifts, events, and publications.

Materials include meeting minutes, financial records, correspondence, invitations, photographs, newsletters, and other administrative records relating to the organization and its operations.

The collection also features an Oral History Project, launched in 2023.

System of arrangement

For the purposes of navigating the collection online, files have been grouped into series. However, the physical folders within boxes have not been re-arranged. An inventory reflecting this order is available upon request.

Conditions of access and use elements

Conditions governing access

This collection is open for research.

Physical access

Materials are mostly in good condition. Some are starting to bend, and there is water damage to a small percentage of the materials.

Technical access

Conditions governing reproduction

Copyright restrictions may apply. Permission to publish from this material must be facilitated through the repository, McGovern Historical Center.

Languages of the material

  • English

Scripts of the material

  • Latin

Language and script notes

Finding aids

Yes

Generated finding aid

Acquisition and appraisal elements

Custodial history

Deed-3

Immediate source of acquisition

Appraisal, destruction and scheduling information

Accruals

Accruals expected. Periodic accruals are made through TMC Library administration staff.

Related materials elements

Existence and location of originals

Existence and location of copies

Related archival materials

Notes element

Specialized notes

  • Citation: Friends of the Texas Medical Center Library records; IC 090; McGovern Historical Center, Texas Medical Center Library. Please cite the box and folder numbers where appropriate.
  • Processing information: Most of the folders in the boxes are already labeled and are in acid-free folders. Most of the materials will not have to be reboxed nor refoldered. Some suffered water damage and will need to be refoldered.
  • Processing information: Inventory prepared by Alethea Drexler, 2017.
  • Processing information: Files have been grouped into series (intellectual arrangement), but not physically re-arranged. The collection description was updated, and the inventory was reviewed and uploaded to AtoM. - Matt Richardson, March 2023.
  • Processing information: Series created for Friends Oral History Project. Digital files and media processed annually. See series description for processing details.

Alternative identifier(s)

TARO

00049

Description control element

Rules or conventions

Sources used

Archivist's note

Inventory prepared by Alethea Drexler, 2017.

Archivist's note

Series-level intellectual arrangement, front matter update, and inventory review and upload to AtoM, Matt Richardson, March 2023.

Access points

Place access points

Accession area